SUMMONS TO ATTEND THE ANNUAL MEETING OF DRAYTON ST LEONARD PARISH COUNCIL
TO: All Members of Drayton St Leonard Parish Council
Cllrs C Dickerson, G Farrant, E Hayter (Chairman), D Hinde and C Wellbelove
VENUE: Drayton St Leonard Village Hall,
DATE: Thursday 16 May 2024
TIME: 7.30pm (maximum two and half hours)
AGENDA
01/24 Appointment of Chairman –Councillor to sign Declaration of Office
02/24 Appointment of Vice Chairman – Councillor to sign Declaration of Office
03/24 Apologies for Absence
04/24 Minutes
To approve the Minutes of the Council Meeting held on Thursday 11 April 2024.
05/24 To note the minutes of the Annual Village meeting held on Thursday 11 April 2024.
06/24 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
07/24 Public Participation
To consider applications from members of the public to address the Parish Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Clerk no later than 5pm on the last working day preceding the meeting.
08/24 To receive a report from Oxfordshire County Councillor, Robin Bennett
09/24 To receive a report from South Oxfordshire District Councillor, Robin Bennett
10/24 To approve and adopt the Standing Orders and Financial Regulations.
11/24 To approve payments.
| Ref | To whom paid | Services | Amount |
| A | Drayton St Leonard Village Hall Management Committee
Local Government Act 1972, s111 |
2024-25 Meeting Schedule | £50.00 |
| B | Great Haseley Parish Clerk
Local Government Act 1972, s111 |
Internal Audit | £50.00 |
| C | Cassie Pinnells
Local Government Act 1972, s111 |
2023-24 Backpay
2024 – 1st payment |
£1502.50 |
| D | HMRC Local Government Act 1972, s111 | £375.40 | |
| E | Cassie Pinnells
Local Government Act 1972, s111 |
Microsoft Invoice | £5.99 |
| F | BHIB Councils Insurance
Local Government Act 1972, s111 |
Parish Council Insurance | TBC |
12/24 To receive and agree the financial statements of accounts for the year to date.
13/24 To receive and agree the financial statements of accounts for the year ending 31 March 2024.
14/24 To receive and agree the Internal Auditors report year ending 31 March 2024.
15/24 To agree and sign the Annual Governance Statement 2023/24.
16/24 To agree and sign the Annual Governance and Accountability Return 2023/24. Part 2 and to certify as exempt from a limited assurance review.
17/24 To note the dates for the Notice of Public Rights and Publication of unaudited Annual Governance & Accountability Return will be displayed from 3 June 2024 until 12 July 2024.
18/24 To receive an update from the Berinsfield Garden Village Plans.
19/24 To receive an update on the Brookhampton Sewage Works drain.
20/23 To receive an update from the playground inspections and maintenance requirements.
21/23 To discuss issues arising from the post bag/email correspondence or any urgent correspondence that arrived after the agenda was published.
To raise items for the agenda for the Parish Council meeting on Thursday, 26 September 2024 at 7.30pm at the Village Hall
- To review the Parish Council Risk Assessment
- To review the Parish Council Asset Register
- To discuss the Village Fireworks Event
- To receive an update from the playground inspections and maintenance
- To review the Parish Council Risk Assessment
- To invite the Oxford County Councillor and District Councillor Robin Bennett
- To receive an update from the Village Footpath Warden.