SUMMONS TO ATTEND THE ANNUAL MEETING OF
DRAYTON ST LEONARD PARISH COUNCIL
TO: All Members of Drayton St Leonard Parish Council
Cllrs M Beardmore, G Farrant, E Hayter (Chairman), D Hinde and C Wellbelove
VENUE: St Catherine & St Leonard Church, Church Lane, Drayton st Leonard, OX10 7AU.
DATE: Thursday 29 May 2025
TIME: 7.30pm (maximum two and half hours)
01/25 Appointment of Chair – Councillor to sign Declaration of Office
02/25 Appointment of Vice Chair – Councillor to sign Declaration of Office
03/25 Apologies for Absence
04/25 Minutes
To approve the Minutes of the Council Meeting held on Thursday 25 March 2025.
05/25 To note the minutes of the Annual Village meeting held on Thursday 25 March 2025.
06/25 Declarations of Interest and Dispensations
To notify of any items that appear in the agenda in which there may be an interest that has not been recorded in the Member’s Register of Interest, and confirmation of any relevant dispensations.
07/25 Public Participation
To consider applications from members of the public to address the Parish Council (5 minutes maximum), in respect of any item of business included in the agenda. Applications to speak must have been received by the Clerk no later than 5pm on the last working day preceding the meeting.
08/25 To approve and adopt the Standing Orders and Financial Regulations.
09/25 To approve payments.
A Great Haseley Parish Clerk, Internal Audit, Local Government Act 1972, s111, £75.00
B Clear Councils Insurance, Parish Council Insurance, Local Government Act 1972, s111, £546.36
C Parish Administration, 2025 1st quarter payment, Local Government Act 1972, s111, £295.70
D HMRC, PAYE National Insurance, Local Government Act 1972, s111, £73.80
10/25 To receive and agree the financial statements of accounts for the year to date.
11/25 To receive and agree the financial statements of accounts for the year ending 31 March 2025.
12/25 To receive and agree the Internal Auditors report year ending 31 March 2025.
13/25 To consider the Annual Governance and Accountability Return 2024/25 redaction of the signatures on the web version to protect signatories from “specific and identifiable threats” of Identity theft and GDPR concerns.
14/25 To agree and sign the Annual Governance Statement 2024/25.
15/25 To agree and sign the Annual Governance and Accountability Return 2024/25. Part 2 and to certify as exempt from a limited assurance review.
16/25 To agree and sign the Annual Governance and Accountability Return 2024/25. Part 2 and to certify as exempt from a limited assurance review.
17/25 To note the dates for the Notice of Public Rights and Publication of unaudited Annual Governance & Accountability Return will be displayed from Tuesday 3 June 2025 until Monday 14 July 2025.
18/25 To retrospectively approve that the Village VE Day 80 Celebrations are insured by the Parish Council.
19/25 To receive an update from the playground inspections and maintenance requirements.
20/25 To consider and approve the IT Policy for Drayton St Leonard Parish Council.
21/25 Exchange of Information.
22/25 To discuss issues arising from the post bag/email correspondence or any urgent correspondence that arrived after the agenda was published.
To raise items for the agenda for the Parish Council meeting on Thursday, 25 September 2025 at 7.30pm at the Village Hall
- To review the Parish Council Risk Assessment
- To review the Parish Council Asset Register
- To discuss the Village Fireworks Event
- To receive an update from the playground inspections and maintenance
- To review the Parish Council Risk Assessment
- To invite the Oxford County Councillor Robin Jones
- To invoice South Oxfordshire District Councillor Robin Bennett
- To receive an update from the Parish Path Warden.
Drayton St Leonard Parish Council Schedule of Meetings for 2025-26
Thursday 25 September 2025, Village Hall at 7.30pm
Thursday 11 December 2025, Village Hall at 7.30pm (budget/precept Setting)
Thursday 12 March 2026, Annual Village Meeting, Village Hall at 7.30pm
Thursday 12 March 2026, Village Hall, 8.45pm
NB: *Additional Parish Council meetings will be held as required within the Village Hall or at St Leonard & St Catherine Church.